Workplace Posters » New Jersey » NJ Employer Obligation to Maintain & Report Records

Maintain & Report Records

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Buy the All-in-One Professional Labor Law Posters instead of printing multiple pages. These posters contain both Federal and State laws, and help employers avoid posting fines and possible workplace conflicts such as wage and hour disputes, harassment, or discrimination.

Under New Jersey law, employers are required to maintain certain employment records for each of their employees. These records must include the employee’s name, address, Social Security number, date of birth, and job title, as well as information about their pay and hours worked.

In addition, employers must keep accurate records of each employee’s hours worked, including the times they start and end work each day, and the total hours worked each week. Employers must also keep records of any deductions made from the employee’s pay, such as taxes, Social Security, or other withholdings.

Employers must maintain these records for a period of at least three years, and they must make them available for inspection by the New Jersey Department of Labor and Workforce Development upon request.

In addition to maintaining employment records, employers are also required to report certain information to state and federal agencies. For example, employers must report new hires to the New Jersey Department of Labor and Workforce Development within 20 days of their hire date. Employers must also report wages and taxes withheld from employee paychecks to the Internal Revenue Service and the New Jersey Division of Taxation.

Employers who fail to maintain accurate employment records or to report required information can be subject to fines and penalties. If you have any questions or concerns about your obligations as an employer in New Jersey, you can contact the New Jersey Department of Labor and Workforce Development for more information.